Adding 365 Emails to Mac Mail App

This comprehensive guide will walk you through the steps to add a Microsoft 365 email account to Apple’s Mail app on your Mac.

Step 1: Open the Mail App

Launch the Mac Mail application by clicking on the Mail icon in your dock or searching for it in Spotlight.

In the top menu bar, click on ‘Mail’ and then select ‘Add Account’ from the dropdown menu.

Step 2: Choose Exchange

In the pop-up window, you will see several email account options. Select ‘Exchange’ and then click ‘Continue’.

Step 3: Logging In

You will be prompted to enter your name and email address. Fill in your details and click ‘Sign In’.

If your account requires two-factor authentication (2FA), you will need to authenticate your login using the method you have set up (e.g., a code sent to your phone or an authenticator app).

Step 4: Choosing Sync Settings

Once signed in, you will be asked what you want to sync with your Mac. This includes options like Mail, Contacts, Calendars, and Reminders.

Leave everything ticked to ensure all your data is synced, and then click ‘Done’.

Step 5: All Set

You should now see your Microsoft 365 email account listed in the left-hand pane of the Mail app.

You can send and receive emails from within the Mac Mail app, and all your folders and messages will be synced.

Additional Tips

Managing multiple accounts: If you have multiple email accounts, you can add them all to the Mail app and manage them from one place.

Customising notifications: You can customise your email notifications in the Mail app settings to ensure you don’t miss important emails.

Organising your inbox: Use folders and rules to organise your emails and keep your inbox tidy.